Hunter Streamline tender preparation with AI-driven RAG model

Hunter is a fast-growing business responding to global tenders. To manage increasing workload and improve efficiency, they explored AI-driven tools to streamline tender preparation while ensuring full control of sensitive company data.

The Challenge

Hunter needed a RAG model to improve tender responses but couldn’t share internal data externally, creating barriers to testing and implementation while maintaining data security.

 

The Solution

A detailed handover guide was developed to help Hunter install and configure Ollama, Docker, and the RAG model entirely in-house. This ensured that all data remained secure while giving the team clear, practical steps for setup and testing. With full control of the process, Hunter could upload documents into a knowledge base and run model queries internally, gaining valuable experience in prompt testing and performance evaluation without external data exposure.

 

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Jeff Hunter, Hunter Apparel Solutions

“Hunter with support from Hartree, were able to set and successfully deploy an internal AI solution for use with managing our tender documentation. The support we received from Hartree was great. The guidance and instructions on how to setup the AI software were clear and easy to follow. The software works as expected and we look forward to taking advantage of all the benefits this brings to our company. I would happily recommend Hartree to other companies.”


Project Impact

Hunter successfully deployed the system internally, creating a secure and scalable framework for tender preparation. The AI-driven approach has already reduced manual workload, accelerated bid responses, and enhanced accuracy by leveraging company-specific data. With the ability to test and refine prompts in-house, Hunter is building confidence in AI adoption while planning for a higher-specification PC to run larger models. This forward-looking step positions them to further improve efficiency, deliver higher-quality tender submissions, and expand their competitive edge in global markets.

Further Information

This work was completed as one of our data projects. Our projects are up to 12 weeks in duration. We will work alongside your business to scope your project, demonstrate proof of concept, and explore options to deploy it within your business. If you would like to learn more about the Hartree Centre Northern Ireland Hub and our Programme, please get in touch with us at: info@hartreeni.uk

Our Impact on UK Industry and Society

The Hartree National Centre for Digital Innovation enables businesses to acquire the skills, knowledge and technical capability required to adopt digital technologies like super computing, data analytics, artificial intelligence (AI) and quantum computing. The SME Engagement Hubs play a key role in offering targeted support for business challenges in their region, creating value and generating economical and societal impact for the UK.